How Can I Prepare For Virtual Meetings?

If you’re planning to hold virtual or hybrid meetings, consider the following:

Expect problems like bad internet or device issues.
Show members how to use the chat function and how to raise their hand virtually.
Have a volunteer assist with technical issues.
Allow members to stay anonymous with video off or a pseudonym.
Instruct members to raise their hand virtually to speak.
Use the chat function for sharing thoughts without interrupting.
Ensure members use a private internet connection.
Use waiting rooms or passcodes and keep links private.
Talk about online safety.
Limit screen sharing permissions.
Keep meetings structured so everyone gets a turn.
Include breaks and rest from being on screen.
Be ready for emergencies.
Keep a list of members and emergency contacts.
Have a plan for helping members in distress.